Quick answer: Work backwards from the departure date. A gazette takes roughly 25 to 45 days and Aadhaar has to be corrected before the passport application, so anything under about two months is tight and anything under a month usually is not achievable. The Passport Seva Kendra is at Basharatpur on Medical College Road, though a queried file goes to the Regional Passport Office in Lucknow. Your Class 10 marksheet matters twice here: for the name, and for the emigration status printed in the passport.
Most of this site treats a passport as something you get around to. Here it is usually the thing everything else is for, and that changes how the work should be planned.
At a Glance
| Why the name matters | A passport, usually for work abroad |
| Whose deadline | Rarely yours |
| Gazette time | Roughly 25 to 45 days |
| Under a month | Usually not achievable |
| Passport kendra | Basharatpur, Medical College Road |
| Queries go to | The RPO in Lucknow |
| Birth records | Gorakhpur Nagar Nigam |
| Marksheet | Decides the name and the ECNR status |
Key Takeaways
- The passport is the goal here, not a later step.
- Plan backwards from the departure date, honestly.
- Rushing a name file is what gets it queried.
- Aadhaar must be right before the passport application.
- The Class 10 marksheet decides two separate things.
What You Need: Quick Facts
| Class 10 marksheet | Name authority, and ECNR proof |
| Aadhaar | Corrected first, always |
| Gazette | For a genuine name change |
| Both newspaper pages | Complete, not cuttings |
| Affidavit | Notarised, naming the marksheet |
| Birth certificate | From the registering body |
| The departure date | Written down, worked backwards from |
| Photocopies | Several sets |
Table of Contents
- When the passport is the destination
- Working backwards from the date
- Why rushing is the real risk
- The marksheet decides twice
- The kendra at Basharatpur
- What else is local here
- Central Gazette: the complete process and file format
- Areas we serve
- Key terms
- Related guides
- Why choose our office
- FAQs
When the Passport Is the Destination
It also means the cost of a delay is not inconvenience. It is a missed departure, which is why the honest advice on this page is about timing rather than paperwork.
Working Backwards From the Date
| Time before departure | Realistic position |
|---|---|
| Three months or more | Comfortable; do it properly |
| Two months | Achievable if you start today |
| Six weeks | Tight; every stage has to go right |
| One month | A gazette name change usually will not finish |
| Two weeks | No; plan around it instead |
That second lever is worth checking before anything else, on our correction versus change page. It is the difference between six weeks and one.
Why Rushing Is the Real Risk
- An incomplete file at the counter is what generates a query, and a query costs far more time than careful preparation would have.
- Newspaper cuttings instead of complete pages is the classic hurry mistake.
- Applying before the gazette has published is the second, and it cannot be fixed by explaining.
- An Aadhaar that still disagrees is the third, and the commonest of all.
- Each of those turns a Basharatpur visit into a Lucknow problem, which is a different city and a longer wait.
The Marksheet Decides Twice
First, it settles your name
It is the document offices treat as the spelling authority, because it predates adult paperwork.
Second, it affects the emigration status in your passport
Passing Class 10 is the usual basis for the ECNR endorsement, which matters a great deal for work abroad.
So a missing or wrong marksheet costs twice
Once on the name and once on the status, and people usually only plan for the first.
Find it before anything else
If it is lost, a duplicate from the board takes time, and that time is on the critical path.
Check the name on it letter by letter
Against Aadhaar, and against how the employer has written it.
Then plan the rest around it
Because everything else is downstream of that one sheet of paper.
Where the marksheet itself carries the error, that correction comes first and is covered on our UP Board page.
The Kendra at Basharatpur
What the counter is checking and why, in full, is on our passport documents page, and what to do after a refusal on our rejection page.
What Else Is Local Here
- Birth and death records go through Gorakhpur Nagar Nigam for the municipal area, with panchayats beyond it.
- Board corrections go through your DIOS, which is the escalation point if a school will not forward.
- Newspapers publish district editions, and any local advertising agent places these routinely.
- Notaries and typists sit around the court area, as in every district.
- And the courier to Delhi takes two to three days, which is the only travel in the whole gazette process.
Six local things, and the rest is statewide, as our districts page sets out.
Central Gazette: the Complete Process and File Format
Our core service: the immovable part of your timeline, prepared from our Lucknow chamber with papers by photograph and courier.
Stage 1: The affidavit
Quote the marksheet roll number and board exactly as printed. A passport counter reads this affidavit against that marksheet, and a roll number that matches removes the only real question it might have raised.
Stage 2: The Public Notice, in two copies
Each witness gives signature, full name and address, and both sign both copies. Get this typed on the same visit as the affidavit rather than making a second trip.
Stage 3: The CD and CD-Certificate
Stage 4: Newspapers, fee, covering letter and dispatch
Publish in two Gorakhpur newspapers and buy six copies
A Hindi daily and an English paper, complete original pages. Do this the same week, not later.
Pay Rs 1,100 on BharatKosh
With the function head, PAO and DDO checked and two receipts printed.
Write the covering letter
To The Controller, Publication Department, Civil Line, Delhi 110054, with a mobile number that will be answered.
Assemble, check and photocopy
A full copy set kept at home.
Courier it, tracked
Two to three days from Gorakhpur to Delhi.
Then Aadhaar, then Basharatpur
Only once the notification is published and printed.
Ask for an Honest Date, Not a Hopeful One
We would rather tell somebody their date is not achievable than take the money and let them find out in six weeks. That conversation is short and it is the useful one.
Gazette Fees, Time and the File
| Adult gazette fee | Rs 1,100 |
| Minor gazette fee | Rs 1,700 |
| Newspapers | A few hundred rupees per paper |
| Affidavit | Rs 100 to 500 including stamp paper and notary |
| Courier to Delhi | A couple of hundred rupees |
| Timeline | Roughly 25 to 45 days, not shortenable |
| Our service | Basic from Rs 999, Complete from Rs 1,999, quoted separately |
The envelope in one line: covering letter with your phone and email, affidavit (notarised), Public Notice typed in two copies with two witnesses on each, CD in MS-Word format with the signed CD-Certificate, both complete newspaper pages, photo identity proof, address proof, photographs and the BharatKosh receipt.
Before You Start: Check These
- What is the actual departure date, in writing?
- Is this a correction, which needs no gazette at all?
- Do you have the Class 10 marksheet in hand?
- Is Aadhaar already correct, or first on the list?
After the Gazette: What Updates Next
Aadhaar, then the passport appointment at Basharatpur, then everything else at your own pace once you are travelling. Keep the gazette, both newspaper pages and the affidavit together and carry photographs of all three on your phone, because you will be asked for them again from abroad.
What Other Websites Get Wrong
- Wrong: a gazette can be arranged quickly. Right: the publication timeline is fixed and nobody local moves it.
- Wrong: apply now and add the gazette later. Right: that produces a query, which costs more time than waiting.
- Wrong: cuttings are fine. Right: complete newspaper pages, with masthead and date.
- Wrong: every case needs a gazette. Right: a spelling correction often needs none, which changes the timeline entirely.
- Wrong: the marksheet only settles your name. Right: it also underpins the emigration status in your passport.
Areas We Serve in Uttar Pradesh
Gorakhpur and the districts around it, and the rest of the state. Most often these:
| Rohilkhand and Bundelkhand | Bareilly, Moradabad, Rampur, Shahjahanpur, Budaun, Pilibhit, Bijnor, Amroha, Jhansi, Banda, Mahoba, Chitrakoot |
| Awadh and central UP | Lucknow, Kanpur, Unnao, Raebareli, Sitapur, Hardoi, Barabanki, Lakhimpur Kheri, Sultanpur, Ayodhya, Amethi, Bahraich |
| Purvanchal and eastern UP | Varanasi, Prayagraj, Gorakhpur, Azamgarh, Jaunpur, Ballia, Deoria, Mirzapur, Basti, Ghazipur, Mau, Sonbhadra |
| Western UP and NCR | Noida, Greater Noida, Ghaziabad, Meerut, Agra, Aligarh, Mathura, Bulandshahr, Muzaffarnagar, Saharanpur, Hapur, Firozabad |
Families across Deoria, Kushinagar, Maharajganj, Basti, Siddharthnagar and Sant Kabir Nagar work with us on the same passport-driven timelines, and the papers travel by courier and photograph rather than anybody making the journey. Our chamber is at Chamber No. 19, Sadar Tehsil, Sector 5, Gomti Nagar Vistar, Lucknow 226010, and the wider picture is on our districts page. Call 9540003316 or WhatsApp 9540005002.
Key Terms on This Page
Plain definitions for the words that come up at the counter:
- Endorsement
- A change recorded on an existing insurance policy rather than a fresh policy being issued.
- Passport Seva Kendra
- The centre where a passport application is submitted and documents are verified in person.
- Public Notice
- The typed declaration filed with a gazette application, signed by you and witnessed by two people who give their full name and address.
- DIOS
- The District Inspector of Schools, the officer a board correction is escalated to when a school will not forward it.
- Aadhaar Seva Kendra
- A government-run centre where Aadhaar details are updated in person, with an appointment.
- Notary Public
- An officer who attests that a document was signed in front of them. They verify the signature, not the facts written above it.
Related Guides on This Site
Whichever counter you reach next, there is a guide for it here:
- across UP districts: which six things are local anywhere.
- correction versus change: the question that changes your timeline.
- passport name change: the main guide covering every situation.
- passport documents: what the counter is checking.
- if it is refused: what to do next, and where.
- how long it takes: the whole timeline, stage by stage.
- once you are abroad: why the order reverses out there.
- UP Board correction: where the marksheet itself is wrong.
- Aadhaar name change: the step before the appointment.
- forty questions answered: ordered by how much the answer changes.
- contact the office: phone and WhatsApp.
Why We Ask for the Date First
Every Gorakhpur enquiry starts the same way: somebody needs a passport and somebody else is asking when it will be ready. So the first thing we ask is the departure date, and the second is whether this is a correction or a change, because those two answers decide whether the plan is comfortable, tight or impossible. If it is impossible we say so, which is a short conversation and the honest one. What we will not do is take a file on a promise that the calendar does not support. Vipin Chauhan, B.Tech LL.B, has filed gazettes for eastern UP families for over five years.
- We ask the date before anything else: and answer honestly about it.
- We check whether a gazette is needed at all: which sometimes ends the problem.
- We prepare the complete file: because a query costs more time than care.
- We work by photograph and courier: nobody travels to Lucknow.
Associate office at Chamber No. 19, Sadar Tehsil, Sector 5, Gomti Nagar Vistar, Lucknow 226010, serving all 75 districts of Uttar Pradesh including Gorakhpur, Monday to Saturday, 10 AM to 6:30 PM. Call 9540003316 or WhatsApp 9540005002.
Send the Date and the Marksheet
Uttar Pradesh Name Change
Associate Office: Chamber No. 19, Sadar Tehsil, Sector 5, Gomti Nagar Vistar, Lucknow, Uttar Pradesh 226010
Head Office: Metro Pillar 337, Hardev Nagar, Street 1, Shop No 1 (Shri Sham Documentation)
Call: 9540003316
WhatsApp: 9540005002
Email: info@uttarpradeshnamechange.com
Hours: Mon to Sat, 10 AM to 6:30 PM
Send the departure date and a photo of your Class 10 marksheet. Those two decide everything, and we will tell you plainly whether the date works.
Get Call and Name Change Format
Loading the enquiry form...
Name Change in Gorakhpur: FAQs
I leave in three weeks. Can a gazette be done?
Almost certainly not. Publication alone runs roughly 25 to 45 days and nobody local can shorten it. Check first whether you need a correction rather than a change.
Somebody said they can do it in a week.
Then they are doing something different from what you think, or guessing. The timeline is set by a department in Delhi that works through files in order.
Can I apply for the passport and add the gazette later?
That produces a query, and a queried file goes to the Regional Passport Office in Lucknow. It costs more time than waiting would have.
What can actually be speeded up?
Getting the affidavit and Public Notice typed the same day, placing both advertisements at once, having Aadhaar already correct, and booking the slot the moment the notification appears.
Where is the passport kendra?
At 266, Santosh Arcade, Medical College Road, Basharatpur, Ashok Nagar, Gorakhpur 273004.
Where do queries go?
To the Regional Passport Office in Lucknow, which is why a complete file at Basharatpur is worth an extra day of preparation.
Why does my Class 10 marksheet matter so much?
Twice over. It is the spelling authority for your name, and passing Class 10 is the usual basis for the ECNR endorsement in a passport.
I have lost my marksheet.
Apply for a duplicate immediately, because that wait sits on the critical path for both the name and the endorsement.
My employer spells my name differently again.
Check theirs against the marksheet letter by letter now, not after the passport is issued.
Are newspaper cuttings acceptable?
No. Complete pages with the masthead and date, which is the classic hurry mistake to avoid.
Who registers births here?
Gorakhpur Nagar Nigam for the municipal area, with panchayats beyond it.
Do I need to travel to Lucknow to use your office?
No. Photographs and courier are how almost all of this works.
Official Sources
- District administration Gorakhpur at gorakhpur.nic.in, for local services and certificates.
- Gorakhpur Nagar Nigam, as registrar of births and deaths for the municipal area.
- The Passport Seva portal at passportindia.gov.in, for appointments and emigration status rules.
- Department of Publication, Civil Line, Delhi 110054, for Central Gazette notification.
Facts here are checked against these sources and our own casework in eastern Uttar Pradesh. Passport rules and office arrangements are revised from time to time, so confirm on the official portal before relying on a timeline.
The Short Version
Almost everywhere else, a passport is one document among many that you update when there is time. In Gorakhpur it is usually the whole reason the name problem surfaced: a job abroad, a visa, a departure date that somebody else fixed. That changes the planning entirely, because the deadline is not yours and the cost of a delay is a missed flight rather than an inconvenience. Work backwards. Publication runs roughly 25 to 45 days and nothing local shortens it, so three months is comfortable, six weeks is tight and a month usually will not finish. The one genuine shortcut is finding out whether you need a gazette at all, since a spelling correction often needs none. And the trap is the opposite of what it feels like: under pressure people apply early, submit cuttings and hope an Aadhaar mismatch passes, and every one of those turns a Basharatpur visit into a Lucknow problem. The fastest route is the complete one.